Disclaimer and Policies
This page contains important legal and operational information about the Directorate of Archives, Maharashtra State website including linking policy, privacy, copyright, content governance, and contingency plans.
Hyperlinking Policies
Links to External Websites / Portals
This portal contains links to sites maintained by other Government, non-Government, or private organizations. Links are provided for convenience. When you select a link you are navigated to that site and become subject to that site's privacy and security policies. The Directorate of Archives, Maharashtra State, is not responsible for the content, reliability or views expressed on linked websites. The presence of a link does not imply endorsement.
Links to the Directorate of Archives Website by Other Websites / Portals
Direct linking to information hosted on this site is permitted and prior permission is not required. However, our pages must not be loaded into frames on external sites; pages should open in a newly opened browser window.
Privacy Policy
In general, this portal does not automatically collect personal information (such as name, phone number, or e-mail) that identifies you individually. For statistical and security purposes we log:
- IP addresses and domain names
- Browser type and operating system
- Date and time of visit and pages visited
We do not attempt to link these logs to individual identities except where an attempt to damage the site or illegal activity is detected, or when required by a lawful warrant from law enforcement. If the portal requests personal information, you will be informed how it will be used and reasonable security measures will be taken to protect it.
Copyright Policy
Material on this portal may be reproduced free of charge in any format or media provided:
- The material is reproduced accurately;
- It is not used in a derogatory, misleading, or out-of-context manner;
- The source is prominently acknowledged when published or issued to others.
This permission does not extend to third-party content on this site identified as copyrighted by third parties — permission must be obtained from those copyright holders.
Disclaimer
While information on this website is prepared with care and diligence, the Directorate of Archives, Maharashtra State does not accept responsibility for the consequences of using this information. For clarifications or where inconsistency/confusion exists, please contact the concerned Officer of the Directorate of Archives, Maharashtra State.
Terms & Conditions
This website is owned by the Directorate of Archives, Maharashtra State, Mumbai, India and content is provided by the Directorate. By accessing this website you accept these terms and conditions. If you do not agree, do not access the website.
Efforts are made to ensure accuracy and currency of content but nothing on the site should be construed as a statement of law or used for legal purposes. Users should verify details with the concerned departments and obtain professional advice as necessary. Under no circumstances will the Directorate be liable for expense, loss or damage (including indirect or consequential loss) arising from use of this website. These terms are governed by Indian law and disputes are subject to the jurisdiction of Indian courts.
Content Contribution, Moderation and Approval Policy (CMAP)
Content is created by nodal officers designated by the Web Information Manager. The Web Information Manager approves content and emails it to the publishing address mahesh.patil79@nic.in for publishing on the Directorate website. We ensure website content is free from offensive or discriminatory language.
Content received via the designated email is published through the web-based Content Management System within the same working day.
| Sr. No. | Content Element | Frequency | Reviewer | Approver |
|---|---|---|---|---|
| 1 | Banners on Homepage | Monthly | Nodal Officer | Web Information Manager |
| 2 | Banners on internal pages | Monthly | Nodal Officer | Web Information Manager |
| 3 | Disclaimer and Policies | Yearly | Nodal Officer | Web Information Manager |
| 4 | Accessibility statement | Yearly | Nodal Officer | Web Information Manager |
| 5 | Help | Yearly | Nodal Officer | Web Information Manager |
| 6 | Feedback | Half-Yearly | Nodal Officer | Web Information Manager |
| 7 | Contact Us | Half-Yearly | Nodal Officer | Web Information Manager |
Web Content Review Policy (CRP)
The Content Review Policy is prepared by nodal officers and is based on content element type, validity and relevance. The Web Information Manager performs a monthly syntax/grammar review for the entire website.
| Sr. No. | Tab heading | Frequency of review | Reviewer | Approver |
|---|---|---|---|---|
| 1 | About Us | Half Yearly | Nodal Officer | Web Information Manager |
| 2 | Emergencies | Yearly | Nodal Officer | Web Information Manager |
| 3 | Quick Links | Quarterly | Nodal Officer | Web Information Manager |
| 4 | MahaGov | Quarterly | Nodal Officer | Web Information Manager |
Content Archival Policy (CAP)
The Web Information Manager reviews entries under 'Tenders', 'Cabinet Decisions', 'Acts and Rules' and 'What's New' and archives content according to the following:
| Sr. No. | Content Element | Entry Policy | Exit Policy |
|---|---|---|---|
| 1 | Tenders | As soon as new data uploaded | After the last date of submission of that tender |
| 2 | Acts and Rules | As soon as new data uploaded | After every three months |
Website Security Policy
The Directorate uses secured servers and multiple measures to protect site integrity and private information in our possession. Security monitoring tools detect suspicious or unauthorized attempts to compromise systems. If evidence of criminal activity is found, relevant information may be provided to law enforcement.
Website Monitoring Policy
We monitor the site periodically to identify and fix quality and compatibility issues across these parameters:
- Performance: site download times and page performance
- Functionality: interactive components and modules are tested
- Broken Links: regular checks for broken links or errors
- Traffic Analysis: usage pattern analysis
- Feedback: mechanism to receive and implement visitor suggestions
Contingency Management & Business Continuity Plan (BCP)
Contingency Plan — Overview
A contingency plan reduces the impact of defacement or natural calamities. Key elements considered:
- Risk assessment of likely vulnerabilities (defacement, floods, storms, fire etc.)
- Emergency response team with defined roles and team leader
- Communication plan using multiple channels (email, SMS, social media)
- Regular, secure data backups and tested recovery procedures
- Physical security and insurance coverage
- Training & drills; continuous review and updates
Business Continuity Plan (BCP) — Key Steps
- Business Impact Analysis (BIA): identify critical functions and impact of disruptions.
- Risk Assessment: evaluate and prioritize risks (natural & cyber).
- Recovery Objectives: define RTO (Recovery Time Objectives) and RPO (Recovery Point Objectives).
- Continuity Strategies: redundant systems, alternate suppliers, cloud & offsite backups.
- Emergency Response Plan: designated communication channels and escalation procedures.
- Data Backup & Recovery: implement, store offsite, and test backups.
- Incident Management: detection, reporting and response mechanisms.
- Testing & Training: regular drills and plan updates.
- Maintenance: periodic audits and updates to the BCP.
Defacement Response (As part of BCP)
- Detect & notify incident response team; capture evidence (screenshots, logs).
- Isolate affected systems to prevent spread.
- Restore from a known good backup predating the defacement.
- Patch vulnerabilities, update software/plugins, and strengthen security (WAF, auth).
- Perform penetration testing & validation before bringing services fully online.
- Communicate transparently to stakeholders and undertake reputation management if required.
Data Corruption & DR Procedures
- Identify and isolate corrupted data.
- Investigate cause and trace whether corruption originated at primary or DR site.
- Restore from clean backups and verify integrity.
- Synchronize and reconcile data between primary and DR.
- Engage data recovery specialists where needed.
- Validate, test, document corrective actions and update processes to prevent recurrence.
Natural Disasters — DR & DC Interconnection
Key considerations:
- Locate DR site geographically separate from primary data centre.
- Implement replication and backup strategies (asynchronous or cloud backups).
- Define failover procedures and regularly test failover & failback.
- Ensure continuous monitoring & periodic testing of both primary and DR sites.
